A move-out notification by means of MY NUMBER and Basic Resident Resister is a system to enable you to carry out the digital or posting procedures to report move-out notification without taking the trouble to visit a municipality office to carry out the procedures to be issued with move-out certificate
If you are a Basic Resident Resister card holder and you plan to move out the current staying city in advance, you don’t need to be issued with “move-out notification” at a municipality office all the way from your house and then if you simply submit move-in notification with your Basic Resident Resister card to a municipality that belongs to where you newly plan to live in, your procedure will be easily done with easy identity verification.
Contents
When to report your move-in notification?
- Until the day before you move
- If you couldn’t report your move-out notification before you move, you need to report within 14 days. For some reason, if you couldn’t report within 14 days, you should report as quickly as possible.
Procedural flow of move-out notification by post
Enclose the following items into an envelop.
Move-out notification application form (for post only)
- An applicaton form can be downloaded from a websit of a manicipality.
- An application form must be filled in and stamped Inkan on designated place of a form
You identification document
- A copy of Identification document with your picture * If your certificate has your picture on it, you put it in an envelop. If your certificate doesn’t have a picture on it, you need to prepare 2 certificates in total such as health insurance card.
Insurance cards issued by each manicipality
for people who are qulifed to be granted
- National health insurance certiricate
- Long-Term Care Insurance certificate
- Elderly health care beneficiary certificate
- Basic Resident Registration certificate
An envelop for reply
- After a reception of “move-out notification”, an agency need an envelop to send you a certificate.
- Attach 80 yen revenue-stamp on the left corner of an envelop
- Write down your name and your address (no your office’s address)
- If you request express letter, you should inquire if it’s possible to an agency and if it’s OK, you put additional “express” stamp under a 80 yen revenue-stamp
→a page explaining how to write on an envelop
After you get certificate
- You are a person who move to another city from the current city of residence
- Your Basic Resident Registry certificate or My Number certificate is valid
- Your computer is connected to the Internet and accessed to IC card reader-writer
- A client software of public private idetification service is installed into your computer
- Access to an internet procedure system from the website of a municipality
- Obtain User ID from the website
- Carry on a procedure on the internet. Input required matters in a form and send it with your electronic signature that you can get from a public private identification service system
Note
If you directly go to an agency, you could correct a mistake of your document on the spot because a staff will make sure your document instantly. But in case that you send it by post , if inadequate documentation is found out after your documents are reached to an agency, there is a possibility that it gives it back to you and you take trouble to send it back again after your correction. Especially don’t forget to stamp your Mitome-In on your document. Stamping Mitome-In is quite similar to signing on a document. If no stamp on a document, a document cannot be guaranteed to be written by you.
The address is supposed to be Community Services Division of a municipality agency but you should make sure in advance where you need to send your documents.
Move-out notification application on the internet
No move-out certificate will be issued by an internet procedure
Principally, an internet procedure will not be issued with an move-out notificaiton certificate in contrast to a conventional procedure. After you submit a filled application, take your Basic Resident Register certificate or My NUMBER card with you to an municipality office and input 4 degit number into a device in a reception then your application will be completed.
An application system page is all written in Japanese
You can find an application form of “move-out notification” from the website of a municipality. However, applicants who use an internet application system must understand Japanese. Currently, all municipalities’ application system on the internet targets only Japanese and is written in Japanese without exception. If you don’t understand Japanese, it will take you pretty much longer time than you do a procedure by post.
Conditions of an internet procedure
A person who carries on a procedure on the internet needs to satisfy the following conditions.
to a page explaining “public private identification service”
to a page explaining “IC card reader-writer”