I rewrote resident registration method as you can understand easily. Chick this out →HOW TO APPLY FOR RESIDENT REGISTRATION IN JAPAN

What is Residence Certificate?

A residence certificate = a jūminhyō (住民票) is a registry of current residential addresses maintained by each municipality in Japan. Japanese law requires each citizen to report his or her current address to the local authorities who compile the information for tax, national health insurance and census purposes.

Source : Wikipedia

Who is eligible for registering residence certificate?

A foreigner, qualified to make a residence certificate, is the one who has a status of residence (visa status) to be granted staying in Japan over the mid-to-long term.

Basically, a person whose residence status should be

  • a spouse of a Japanese national
  • permanent resident
  • College Student
  • Special activity
  • International services
  • long term resident
  • Specialist in humanities
  • Engineer

Special permanent resident

to a page explaining “What is permanent resident and special permanent resident in Japan?”

A person who has been granted permission for a provisional stay or a person who has been granted landing permission for a temporary refuge

to a page explaining “Refugee recognition system in Japan”

A person who has been granted the permission for provisional stay with a 60-day grace period for the reason of denationalization or giving a birth.

(a person who has already stayed in Japan for 60 days since these reasons happened to you does not apply for this case. )
to a page explaining “Refugee recognition system in Japan”

Difference between long term resident and permanent resident

“Long term resident” is a qualification which grants permission humanely for Japanese diaspora, refugees from China or India and step‐child of a foreign spouse to stay in Japan.

“Permanent resident ” is a qualification which grants permission for a qualified person to stay in Japan with no limitation.

This qualification is not subject to a person who visits for sightseeing or has a qualification of “Temporary Visitor”, “diplomat” or “official” or is granted permission to stay in Japan for less than 3 months.

Procedure in a municipality

If you newly come to Japan

When you receive residence card issued at an airport or an port , you need to submit a move-in notification and your issued resident card to a municipality within 14 days after you decide where you live.

When you receive notification on your passport that your residence card will be issued later at an airport or an port, you need to submit your passport and move-in notification to a municipality.

If you are granted permission to stay another term by the change of resident status, you also need to submit your residence card and move-in notification to a municipality.

Move-in notification for new comer

Where you go through procedure A municipality that belongs to where you plan to move
Who go through You, householder, a person who belongs to the same household
* If you request an agent who doesn’t belong to a member of your household to go through procedure, you need to prepare a letter of attorney.
Procedure period Within 14 days after you move in
What you need
  • Move-in notification ( you can find it a registry office)
  • Passport
  • Residence card issued at an airport where you arrived

If you are already Japanese resident and move to another place in Japan

If you are already Japanese resident and move and change your address in Japan, you need to submit your residence card and move-in notification to a municipality that belongs to where you newly move and submit move-out notification to a municipality which belongs to where you used to live or where you stay now before you’re going to move.

Move-in notification

Where you go through procedure A municipality that belongs to where you newly move
Who go through You, householder, a person who belongs to the same household
Procedure period Within 14 days after you move in
What you need
  • move-out notification ( you can find it a registry office)
  • Identification documents within the expiration (residence card, special permanent resident certificate, passport, driver’s license)
  • My NUMBER card
  • Inkan
  • National health insurance card (if you have)
  • National health insurance elderly recipient certificate (if you have )
  • Advanced elderly medical insurance card (if you have )
  • Pediatric medical certificate (if you have )
  • Long-term care insurance card (if you have )
  • Physical disability certificate(if you have )
  • Inkan registration certificate(if you have )

Move-out notification

Where you go through procedure A municipality that belongs to where you used to stay before you move
Who go through You, householder, a person who belongs to the same household
* If you request an agent who doesn’t belong to a member of your household to go through procedure, you need to prepare a letter of attorney.
Procedure period
  • Until the day before you move
  • If you couldn’t submit move-out notification before you move, you need to submit it within 14 days
  • For some reasons, if you couldn’t submit it within 14days, you must submit it as quickly as possible
What you need
  • move-out notification ( you can find it a registry office)
  • Identification documents within the expiration (residence card, special permanent resident certificate, passport, driver’s license)
  • My NUMBER card
  • Inkan
  • National health insurance card (if you have)
  • National health insurance elderly recipient certificate (if you have )
  • Advanced elderly medical insurance card (if you have )
  • Pediatric medical certificate (if you have )
  • Long-term care insurance card (if you have )
  • Physical disability certificate(if you have )
  • Inkan registration certificate(if you have )

Note

If you have “My NUMBER card” or “BASIC RESIDENT REGISTER card”, you can continuously use it where you newly move. In this case, you need to go through a procedure for move-in notification and continuous use of MY NUMBER card

How to report move-out notification without visiting an agency?

If you can’t visit a municipal office, you have a choice to send your move-out notification by post.

How to report move-out notification without visiting an agency?

Move-out notification is a procedure for a foreigner who legally stays in Japan for over 3 months and has an address in Japan

2 Comments

    1. YuOi

      Hideko Schroeder

      Hi. My name is Yu, who is the webmaster of JapaLife consultation clinic.

      Thanks for your comment to one of my articles about the municipal procedure.

      If ” Registration Certificate” in your inquiry means “Inkan Registration Certificate”, you don’t need to prepare it, if you don’t have one.

      If you live in Japan for 3 months for the first time, what you need to take with you to a municipal office to apply for resident registration (residence certificate)
      are your passport and your resident card (which you can receive at an airport) and move-in notification form (which you fill in at a municipal office).

      Please check this article http://hanko-seal.com/archives/1692.

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